Project Guidelines

 
EII PROJECT GUIDELINES

 

EII PROJECT GUIDELINES

Basic Criteria

The EII Network supports projects which address EII’s Strategies & Goals:

·         Establish effective collaboration within and between EII’s Research Themes with emphasis on facilitating and encouraging cross institutional and/or cross discipline participation.

·         Develop an active EII research community in Australia with strong international links.

·         Mentoring ECRS and research students to build leadership skills and to inspire innovative thinking.

·         Foster new collaborations and promising research synergies which will impact on research results to produce quality research outcomes.

All projects will report to EII on completion of the project.

All projects and associated activities should acknowledge the role of EII and the ARC as the funding source in all publicity, reporting materials and output.

Budget

EII encourages co-funding of projects between EII member institutions as well as with EII-ARC.

Recommended Personnel

  • Project Coordinator: EII encourages ECRs to undertake this role

  • Senior Advisors: EII encourages members to act as mentors to ECRs

  • Project Team Members must cover at least two EII institutions

  • The Network encourages research student involvement

  • Local administrator [“on the ground” assistance]

  • EII Network Manager [“remote” & financial assistance]

Project Proposal Template

Proposals should be submitted via a template.

Assessment of Project Proposals:

Project proposals will be assessed by a panel consisting of:

·         Prof Maria Orlowska, EII Network’s Convenor,

·         Prof Xiaofang Zhou, EII Research Director, and,

·         EII Steering Committee

Decisions will be communicated within 3-4 weeks of the submitted proposal.

Location

EII imposes no restrictions on the location of projects and associated activities, although other factors like the available budget, or the geographic distribution of project participants may influence location. Project coordinators may also like to take into account the accessibility of possible locations.


Planning a Project - Recommended Timeline

·         EII Members and Associate Members may submit proposals at any time during the year

·         Project coordinators may like to schedule activities and events to take advantage of major conferences and meetings in the field which may facilitate visits to Australia by leading international researchers

Task

Who

Time before commencement date of project

In preparing the project proposal please discuss the project’s institutional budget with your EII Institutional Contact

The Network Convenor may seek advice on any funding proposal from the relevant EII Institutional Contact

PROJECT COORDINATOR

4-6 months

Informal contact with prospective invited speakers for workshops etc. to sound them out about their interest and availability

PROJECT COORDINATOR

4-6 months

Submit project proposal

PROJECT COORDINATOR

3 months

Confirm the proposed arrangements with the project coordinator, or open discussions on amendments

ASSESSMENT PANEL

9-12 weeks

After approval of project funding, the proposal shall be made available to the entire network to encourage inclusion of new team members, and alert all members to this initiative

NETWORK MANAGER

9 weeks

Submit a report on this project

PROJECT COORDINATOR

4 weeks after project completion

Progress and Final Reports

It is a requirement of funding that within a period of one month after the project concludes, the Project Coordinator should submit a report to the EII Network Convenor.

For projects which include a number of specific events or activities, a brief progress report to the EII Network Convenor is required after each specific event or activity.

Acceptable Forms for Acknowledgement of ARC Funding

Extracted from http://www.arc.gov.au/publications/acknowledgementform.htm

Acknowledgement: The ARC Funding Agreement requires that any ARC contribution to research and other activities be appropriately acknowledged. When, at any time during or after completion of a project, the researcher or any other party publishes or produces material which relate to the project, the project coordinator must ensure (wherever possible) that the ARC's contribution and support in funding the project is acknowledged in a prominent place and in an appropriate form.

ARC Logo: Use ARC logo on their web sites and other promotional materials. Wherever possible, the ARC logo should be included with acknowledgements of ARC funding. Guidelines for usage of the ARC logo and copies of the logo in various print quality formats are available at http://www.arc.gov.au/publications/arc_logo.htm.
Budget Planning – Possible Budget Items

What

Examples

Costs Supported by ARC

Costs Supported by Institutions

Accommodation

 

Yes: Recommended up to $160 per night

Yes: Recommended up to $160 per night

Catering/Conference Package Venue Hire/Equipment Hire

 

Yes

Yes

Domestic Airfares

 

Yes

Yes

Equipment

Computers and other information and communication facilities

No

Yes

Grants

Travel and/or accommodation subsidies to assist students or ECRs to attend events

Yes

Yes

Hospitality

Event dinners, lunches with visitors etc.

Yes: Recommended up to $70 per head

Yes: Recommended up to $70 per head

International Airfares

Keynote speakers, international experts & collaborators, network participants visiting or working in top international institutions, exchange programs

Yes

Yes

Local Transport

Taxis, buses, trains, mileage allowance

Yes

Yes

Meals & Incidentals

 

Yes: Recommended up to $40 per day

Yes: Recommended up to $40 per day

Shared resources

Social surveys, software tools, databases

Yes

Yes

Speaker Honorarium

 

No

Yes

Miscellaneous Costs

Gifts for keynote speakers, flowers, cleaning, stationery, registrations

No

Yes

Network participants not employed by an Australian organization

 

Yes: Travel and accommodation within Australia only

 

Publication costs

 

No

 

Tuition fees

International student fees and HECS

No

 

Special Studies Programs

 

No

 

Salaries of researchers

 

No

 

General infrastructure & capital works

Office facilities including use of photocopiers, telephones, mail, facsimile, email & internet services

No

Yes

 

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